Finance Officer at Muni University, Arua, Uganda

Muni University

Full time Job

Accounting & Finance

Kampala,Uganda

Date Posted: August 26, 2024

Application deadline:

September 2, 2024 5:00pm

Job description

Ensuring effective financial management and reporting for Muni University as a

partner in the RETI project by providing hands on support in the areas of financial

management, budget monitoring, and compliance to ensure transparency and

accountability in the use of project funds.

Key Responsibilities

1. Financial management

a) Process all the financial transactions, including payment of salaries, activity

disbursements, receipts, and payments, and ensure accurate and timely

recording.

b) Work closely with the RETI Finance Manager to ensure timely submission of

monthly and quarterly financial reports to the Lead partner.

2. Budgeting and forecasting

a) Collaborate with program teams to develop and review the detailed annual and

quarterly budgets for Muni University aligned with the program activities,

interventions and outputs.

b) Monitor budget utilization, track expenditures against approved budgets, and

provide program accountability.

c) Prepare routine budget variance analysis reports for decision making by

working closely with the program team on budget development/reviews, cost

monitoring and budget-reporting requirements.

3. Financial reporting

a) Prepare monthly cash books and bank reconciliations for all the project

accounts.

b) Prepare and submit timely and accurate program financial reports for Muni

University in compliance with applicable financial reporting standards and

guidelines.

c) Generate the standard financial statements, and other financial reports as

required.

d) Maintain a detailed Assets Register for all the program assets.

e) Safeguard all the program assets under your custody.

f) Maintain all the ledgers for the project.

4. Cash flow management

a) Monitor the cash flow requirements of Muni University and ensure availability

of funds to cover program expenses.

b) Coordinate cash disbursements and monitor cash balances to optimize fund

utilization.

c) Timely coordination of program accountability to ensure funds are used for

the approved program activities.

5. Audit and compliance

a) Timely coordination of both the internal and external audits and ensure timely

implementation of audit recommendations.

b) Ensure adherence to funding regulations and guidelines.

c) Timely filing of returns for NSSF and PAYE.

6. Procurement and audit oversight

a) Support procurement processes, ensuring transparency and compliance with

procurement policies and regulations.

b) Support program procurement audits.

c) Verify and file both financial and non-financial documents related to the

procurement processes.

7. Financial monitoring and internal controls

a) Establish and maintain strong internal controls to prevent financial

mismanagement and fraud.

b) Conduct regular financial reviews and reconciliations.

Person Specifications

1. Should possess in Bachelors’ degree in Finance, Accounting or Business

Administration (Accounting Option).

2. Should be a registered member of the Institute of Certified Public Accountants

of Uganda.

3. Must have a minimum of 3 years of experience in financial management,

budgeting, and reporting gained from a large institution.

4. Working experience of donor-funded projects preferably within a consortium

or partnership context is mandatory.

5. Proficiency in accounting software and Advanced Excel is required financial

management systems.

6. Should have strong leadership, interpersonal and communication skill with a

track record of managing large budgets.

7. Knowledge and use of a computerized financial management system will be an

added advantage.

8. Should have experience and knowledge of government and donor funding

policies and procedures.

9. Strong analytical skills and attention to detail.

10. Demonstrated ability to work with diverse teams and stakeholders.

11. Excellent communication and interpersonal skills.

12. Knowledge of financial regulations, compliance, and audit processes.

13. Familiarity with Ugandan financial and tax regulations

14. Ability to work effectively in a fast-paced and dynamic environment.

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